NOVEMBER 1 (optional) - Submit at least two contacts of VIPs in the trade to to have letterpress invitations sent to them this fall. Include full name, company name, mailing address, email address and phone number. Use this form.

DECEMBER 10 - Wine Information Form Due

JANUARY 10 (or as soon as you receive proof of label and JPEGs from WVWA) - COLA must be submitted to TTB. If you have participated before, check here to see if you need a new COLA.

JANUARY 31 - complimentary Bidder tickets must be booked (two per winery) at the following link using your winery promotional code | Click here for your winery code
To use your promotional code on the ticket page, click first on “Enter Promo Code”, enter your winery code to unlock your complimentary bidder tickets, then proceed with registering your bidder(s) and checking out. Guest of bidder tickets can be purchased during this process as well.


  • Pick up Saverglass Agape bottles at Oregon Wine Services & Storage in Tualatin. Email to place your order, with 24 business hours’ advance notice. The order cut-off for next-day pick-up is 3pm. Pick up one extra case for samples (you’ll bottle a total of either 7, 12, or 22 cases).

  • Order DIAM 10 Tradition or Origine 49mm corks from Pacific Winemaking in Sherwood. Contact Bruce Felix with questions:, 503-419-7942.

  • Receive your labels in the mail. Sign and number your lot labels—winemaker signature and hand-numbering on front label.

  • Hand-label your sample bottles and write “sample” on the number lines. You will pour these on April 3 & 4.

  • Deliver your auction lot to Northwest Distribution & Storage in Salem. They will label, wax, box, and ship your wine to the winning bidder. See email from Emily at WVWA with details.


  • Send personal notes and make calls to prospective buyers using materials provided - see "promotion" below.

  • Secure two bidders who plan to bid on your wine. This helps the auction be successful and lively, but it also helps build your trade relationships and make the most of your participation in the auction. These buyers are your partners and our advocates for Willamette Valley wine.

  • Register your two designated bidders with your complimentary tickets on the ticket page: These two tickets are only for eligible bidders and are subject to review by the steering committee. You or your bidder can also purchase Guest of Bidder tickets at this time. The sooner the better, but complimentary tickets must be RESERVED BY JANUARY 31.


  • Invitation FAQ - Who is eligible to attend the auction? How do I find a designated bidder? How do I invite buyers?

  • Auction Information Sheet - This is a one-pager with all pertinent auction details; share this with prospective buyers.

  • Digital Invitation - Email this to your trade contacts and invite them to attend! The WVWA office is sending out letterpress invitations to selected trade. To have letterpress invites sent to tradespeople of your choosing, email Emily with the full names, company names, mailing addresses, email addresses and phone numbers of your selected contacts using this form. Auction save-the-date cards are also available. Email or call the office to request a supply.

  • Sample Copy Auction Invite - Use some or all of this sample message to craft a personal invitation to your chosen trade buyer.