DECEMBER 10 - Wine Information Form Due

JANUARY 10 - COLA must be submitted to TTB

JANUARY 31 - complimentary Bidder tickets must be booked (two per winery) at the following link using your winery promotional code | Click here for your winery code


  • Send personal notes and make calls to prospective buyers using materials provided - see "promotion" below.
  • Secure two bidders who plan to bid on your wine. This helps the auction be successful and lively, but it also helps build your trade relationships and make the most of your participation in the auction. These buyers are your partners and our advocates for Willamette Valley wine.
  • Register your two designated bidders with your complimentary tickets. These two tickets are only for eligible bidders and are subject to review by the steering committee. The sooner the better, but complimentary tickets must be RESERVED BY JANUARY 31.


  • Invitation Tip Sheet - who is eligible to attend the auction, how to find a designated bidder, how to invite buyers.
  • Auction Information Sheet - a one-pager with all pertinent auction details; share this with prospective buyers.
  • Digital Invitation - email this to your trade contacts and invite them to attend! Print cards are available. Email or call the office to request a supply. (Envelopes also available if you want to mail.)


  • Pick up Saverglass Agape bottles at Oregon Wine Services & Storage in Tualatin. Call 503-474-9800 or email to arrange a pick-up time. Pick up one extra case for samples (you’ll bottle a total of either 6, 11, or 21 cases).
  • Pick up DIAM 10 Tradition 49mm corks from Pacific Winemaking in Sherwood. Contact Bruce Felix with questions:, 503-419-7942.
  • Receive your mailed label packet (labels, wax, pen, instruction sheet) from the WVWA office in March.
  • Sign and number your bottles—winemaker signature and hand-numbering on front label.
  • Pick up branded auction boxes at Oregon Wine Services & Storage following the event.